InboxPro — Voice Profile Intake

InboxPro by James Salinas Voice Profile Intake Form

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Thank you for taking the time to do this — it makes all the difference.

Most people skip the preparation and wonder why their AI tools feel generic. You didn't. The 10 minutes you invest here are what separate a tool that sounds like everyone else from one that sounds unmistakably like you.

James will review every answer personally before your installation appointment. There are no wrong responses — just be honest, and LEO will do the rest.

About 10–15 minutes · 10 questions

Your Information

Your Name *

Your Email *

Section 1 — Your Writing Style

Question 1 of 10 In most of your work emails, how would you describe your tone? * Think about a typical reply to an active client — not your most formal or most casual email.

Very professional and formal — I keep it polished at all times

Professional but relaxed — businesslike without being stiffMost common for consultants and solo professionals

Casual and direct — I write the way I talk

It depends on who I'm writing toYou'll explain this in Q8

Question 2 of 10 Which greeting feels most like you? * Pick your first choice. Then use the fields below to note any you would never use.

Hi [First Name],

Hello [First Name],

Dear [First Name],

Hey [First Name],

Other — I'll type it below

Other greeting (if selected above)

Greetings I never want to use

Question 3 of 10 Which closing feels most like you? * This is the sign-off that appears before your name.

Best,

Best regards,

Thanks,

Many thanks,

Regards,

Other — I'll type it below

Other closing (if selected above)

Closings I never want to use

Section 2 — Length & Structure

Question 4 of 10 How long should a typical reply email from you be? * Think about your average day-to-day replies, not your longest or shortest.

As short as possible — get to the point and stop2 to 4 sentences is ideal

Short to medium — 2 to 3 short paragraphsCovers the point without over-explaining

Medium — thorough enough that they don't need to reply asking for more3 to 5 paragraphs, complete and clear

It depends on the situation — context matters more than length

Question 5 of 10 Do you use contractions in professional emails? * Contractions: I'm, we're, don't, can't, it's, you'll, that's

Yes, almost always — it sounds more natural and human

Sometimes — depends on how well I know the person

Rarely — I prefer to write things out fully

Never — contractions feel too casual for my work

Why LEO asks this Contraction usage is one of the strongest signals of natural writing voice. "I can't" vs. "I cannot" creates distinctly different-sounding emails — and recipients notice.

Section 3 — Tone & Preferences

Question 6 of 10 Which of these would feel "not like you" in an email sent under your name? * Check everything that applies. Be honest — this becomes your personal never-use list.

Overly enthusiastic language"Absolutely!", "Fantastic!", "That's amazing!"

Corporate buzzwords"leverage", "synergy", "circle back", "move the needle"

Overly casual phrases"No worries!", "Totally!", "For sure", "Sounds good!"

Excessive or performative apologies"I'm so sorry for the inconvenience", "I sincerely apologize"

Long unbroken paragraphsMore than 4 to 5 lines without a break

Filler opener phrases"I hope this email finds you well", "I wanted to reach out"

Anything else that feels "not like you"

Question 7 of 10 How do you feel about light humor or warmth in work emails? * Think about your real comfort level, not what you think sounds most professional.

Never — keep it professional at all times

Only with people I know well and have a strong relationship with

Comfortable with it in most situations if it fits naturally

I use it regularly — warmth and personality are part of how I work

Question 8 of 10 Does your tone change depending on whether you know the person? * Most people write differently to a new contact vs. a longtime client.

Not really — I write the same way to everyone

Yes — more formal with someone new, more relaxed with people I know

Yes — and I'd describe the difference below

How does your tone shift? (optional)

Section 4 — Your Words

Question 9 of 10 Are there phrases or ways of starting a thought that feel natural to you? List 2 to 3 if you can. These don't need to be exact — just how you tend to say things.

Not sure? Think about the last 5 emails you sent. Is there a phrase that showed up more than once? That's probably a natural part of your voice.

Question 10 of 10 Any hard rules you always follow — or anything else we haven't covered? Content, tone, structure — anything that matters to you in professional email.

This question matters most The rules you follow without thinking are exactly what generic AI misses. Even one rule here — "I never send pricing over email" — makes your drafts dramatically more accurate from day one.

You're done. James will review your answers personally before your installation appointment. If anything needs clarification, he'll reach out before install day.

Please fill in your name, email, and answer all required questions before submitting.

Your responses are private and stored only in your project files. Never shared or sold.